Copyediting and Proofreading: The Essentials of Publishing

Don't Forget Proofreading

A sample proofreader's marked proof

In addition to copyediting comes proofreading. It's not simply a matter of clicking the spell-checker button; it's the special and patient attention given to a final draft, as well as the correction of a manuscript prior to submission.

A good proofreader doesn't only spot spelling mistakes but catches errors in punctuation and grammar. The proofreading phase ensures the author of the number of critical elements. For example, that page breaks fall in the right place, that headlines are consistent and relevant to the text, that there are no typos or spelling, capitalization, punctuation, or grammar errors, and much more.

When a needed change is identified, proofreaders mark it using a recognized set of symbols they usually place on printed pages. Sometimes marking is done electronically using specialized software. Warren can provide suggested edits to you electronically in one of two ways: (1) using the redline function of Microsoft Word or Apple's Preview or Pages applications or (2) emailing PDF files of printed pages with red or blue handwritten entries, shown left (click to enlarge).

No matter which format a proofreader uses, a fresh eye and a focused assessment of your piece can make a big difference to a well-executed document, enhancing the clarity, quality, and accuracy of your work.

Proofreading is one of the most crucial elements in producing quality advertisements, business documents, websites, reports, résumés, academic papers — virtually everything written. Misspellings, poor grammar, and improper or inconsistent word usage can create a negative impression overshadowing your message. Additionally, such mistakes can reflect poorly on the individual, organization, or company author responsible for the errors.

Done well, the proofreading process provides companies, organizations, and individuals with higher-quality documents. The importance of thorough proofreading cannot be overstated in creating a positive impression and delivering your desired message effectively.

Rewriting When Necessary

here In some cases, your writing needs more than copyediting and proofreading; it needs to be rewritten. When Warren is asked to rewrite sentences, paragraphs, articles, or entire pages, he's sure to keep a client's main ideas intact while creating clearly written text, keeping with the author's perspective, voice, and style.

When it comes to website, newsletter, or report content, Warren strives to write copy that provides you with three important elements:
   1. The solution or goal that a visitor to your pages seeks
   2. The assurance that you are a credible source of the desired solution or goal
   3. The action steps a visitor takes to achieve that solution or goal

As a website and newsletter content writer, Warren's job is to provide copy that is well written, easy to scan, and motivating. He creates content that attracts relevant audiences. Whether you need one page or many, he can help you rewrite some or all of your words effectively.

The cost? The length and complexity of your written content determine both pricing and unique turnaround time. Every copyediting/proofreading project is different. In all probability, you have needs and preferences, which is why WCD customizes each project to your personal satisfaction.

When your project needs copyediting, proofreading, or rewriting, contact WCD to learn how Warren can help.

Warren has written the entire contents of the WCD site. In the left column, he provides examples of copyediting, proofreading, and rewriting work he's done. Rely on him to "put in a good word for you" on your next production.

Copyediting  |  Proofreading

In addition to these copyediting, proofreading, and rewriting pages,
see the many examples of WCD's copyedited/proofread pages in the left column.

Don't wait any longer to improve the readability, formatting, style, consistency, and accuracy of your projects. Contact Warren Camp Design today, at 209-795-7661, to discuss your copyediting, proofreading, or rewriting needs and learn how Warren can enhance and give prominence to your publications.